The objective of this policy is to help you understand which personal information we collect from you, why we collect it how we use it and how we protect it.
Furthermore, we are giving you information on how we use cookies and similar technologies, your privacy rights and how to exercise them, and the legal bases we rely on to process your personal data.
Your personal information is collected by ClinSearch S.A. and its related entities (collectively, "ClinSearch", "us", "we" or "our") through our interactions with you and through our Electronic Data Capture (hereinafter "EDC") System named EDClin® (hereinafter "EDClin").
The Privacy Policy went into effect on May 25, 2018, and we encourage you to review the full policy. If you have any questions, please reach out to us using the contact information provided in the end.
The Privacy Policy applies to your use of EDClin websites, products and services and your participation to the study (collectively, "Services").
By using ClinSearch's Services, you are consenting to the use of your information in the manner set out in this Privacy Policy.
ClinSearch may update this Privacy Policy from time to time so you are encouraged to periodically revisit this page for the latest ClinSearch Privacy Policy. The current privacy policy replaces all previous versions and by your continued use of the Services you accept its terms.
ClinSearch collects information to operate effectively in the purpose of the study. Personal information is collected directly from you and other information is collected when you interact with our websites, products and services.
Personal information is any information about an identifiable individual and is collected directly from you. Personal information you provide us may include information such as your name, healthcare professional ID numbers, email address, telephone numbers, professional profile/CV and payment details.
ClinSearch may collect personal information directly from you when you:
You can always choose not to provide personal information to ClinSearch, but if you choose not to do so, in many cases your participation to the study will become impossible.
ClinSearch may combine personal information with other information that does not, on its own, directly identify you ("non-personal information"). For example non-personal information such as which parts of your EDClin accesses. This allows ClinSearch to check who enters or modifies data and to monitor the security of the information system of the study. If we do combine non-personal information with personal information the combined information will be treated as personal information for as long as it remains combined.
We collect information when you use our websites. We may collect information sent by your browser to our servers whenever you visit an EDClin website. For example your browser may tell us your IP Address as well as browser type and language, URLs of referring/exit pages, operating Privacy Policy ? EDC_v 2.0 4 system, time/date stamp, system configuration information and documents and files that you downloaded. We also may collect information about how you use our websites, such as which parts of our website you have visited, by using cookies and similar technologies.
Emails we send you may include a technology that tells ClinSearch whether you have received or opened an email, or clicked a link in the email.
Your information may be used by ClinSearch for purposes such as:
When you use the Services, we share your information only with the sponsor of the study which is the unique responsible of the treatment of the information and we may share your information with third parties, duly authorized by the sponsor, involved in providing additional services in the framework of the study such as, for example, core labs, and with the Competent Authorities, upon their request, in accordance with the appropriate laws and regulations.
ClinSearch works with service providers and business partners that support our Services. We may work with these companies to provide services including documents printing and shipping, server rental and maintenance, network administration. These companies may have access to or process your information for the purpose of providing those services for us. They are not permitted to use your information for their own purposes.
It may be necessary - by law, legal process, litigation, and/or request from public and governmental authorities within or outside your country of residence for ClinSearch to disclose your personal information.
We may also disclose information about you if that disclosure is reasonably necessary to enforce our agreements, policies and terms of use or exercise our legal rights or defend ourselves against any third-party claims or allegations.
Additionally, in the event of a reorganization, merger, acquisition or sale we may transfer or share any and all personal information we collect to the relevant third party.
ClinSearch is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use or disclosure. We store the personal information you provide on computer systems that have limited access and are in controlled facilities. For example, ClinSearch websites are hosted with Amazon Web Services and/or OVH, which has data centers located throughout the world. This means your information may be transferred across national borders. However, only data centers located in the European Union are used by ClinSearch.
While no service is completely secure, ClinSearch takes reasonable measures to help protect information about you from loss, misuse, unauthorized access and alteration. For example, we ensure that our thirdparty data center vendors provide adequate security measures. In addition, your data is protected with encryption, such as Transport Layer Security (TLS) during transition over the Internet.
We retain personal information we collect from you during the whole period of archiving, legally foreseen in the study protocol and the regulatory dossier of the study (in connection with the purposes set out as above).
We may transfer your personal information across national borders to other countries in compliance with applicable laws. If you are from the European Union or other regions with laws governing data collection and use, you hereby consent to the transfer of your personal information to outside of the European Union (or from your country, as applicable), including to the United States. By providing your personal information, you consent to any transfer and processing in accordance with this Privacy Policy. We will only transfer your personal information, which serve the purpose of the study in Privacy Policy ? EDC_v 2.0 7 which you are involved to the sponsor, or a third-party duly authorized by the sponsor. It will be ensured such actions will be done in accordance with all applicable laws providing protection of the personal data and that the appropriate safeguards will be in place.
It is your responsibility to ensure that the personal information you provide to us is accurate, complete and up-to-date. According to the European regulation (GDPR) and the French Law (Act N°78-17 of 6 January 1978, amendments and application decree, on information technology, data files and civil liberties) you have the right of:
1. Access: you are entitled to request access to your personal information also in the form of a free copy (article 15, GDPR).
2. Correction: you are entitled to request that any incomplete or inaccurate personal data which is hold about you is corrected (article 16, GDPR).
3. Erasure: you are entitled to ask us to delete or remove personal information in certain circumstances. There are also certain exceptions where it may be refused a request for erasure, for example, where the personal data is required for compliance with law (article 17, GDPR).
4. Restriction: you are entitled to ask us to suspend the processing of certain of your personal data, for example if you want us to establish their accuracy (article 18, GDPR).
5. Portability: you may request the transfer of certain of your personal information to another party under certain conditions (article 20, GDPR).
6. Objection: where your personal data are processed based on a legitimate interest (or those of a third party) you may object to processing on this ground.
The EDClin platform uses exclusively technical cookies that are strictly necessary for its operation. These cookies are essential to ensure security, stability, and user authentication. In accordance with CNIL guidelines, these cookies are exempt from consent requirements.<br/>No advertising, audience measurement, behavioural tracking, or third-party cookies are placed on the user's device. <strong>Absence of non-essential cookies</strong><br/> The platform does not place any audience measurement cookies, third-party trackers, or marketing cookies, and does not use any tracking technology other than those required for the operation of the service. <strong>Legal basis</strong><br/>The placement of these technical cookies is based on:<br/> - the legitimate interest of the data controller in ensuring the security and proper functioning of the service (Article 6.1.f of the GDPR), <br/> - or the performance of the contract governing access to the platform (Article 6.1.b of the GDPR).
<strong>Cookie management</strong><br/>Since only strictly necessary cookies are used, no consent banner is displayed. The user cannot disable these cookies without compromising access to the service.
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